Application System for Careers at Afghanistan Holding Group

PMU Coordination Support Officer

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Post Date :2024-07-08 Close Date :2024-07-15

Job location:	KABUL	Organization:	Moore Afghanistan
Nationality:	Afghan	Years of Experience:	3-7 Years
Category :	PMU Coordination Support Officer	Contract Duration:	6 Months with Possibility of Extension
Employment Type:	Fixed Term	Gender:	Any
Salary:	2400 - 2500 USD Per Month	Education:	Master’s degree
Vacancy Number:	0679	Number of Available Positions:	1

About Moore Afghanistan :

At Moore, our purpose is to help people thrive – our clients, our people and the communities they live and work in. We’re a global accounting and advisory family of over 30,000 people across more than 260 independent firms and 110 countries, connecting and collaborating to take care of your needs – local, national and international. When you work with Moore firms, you’ll work with people who care deeply about your success and who have the drive and dedication to deliver results for you and your business. You’ll have greater access to senior expertise than with many firms. We’ll be here for you whenever you need us – to help you see through the maze of information, to guide you in your decisions and to make sure you take advantage of every opportunity. To help you thrive in a changing world.

Job Summary :

PMU Coordination Support Officer

Job Requirements :

UNDP Afghanistan Mission Statement:

UNDP has been working in Afghanistan for more than 50 years on climate change and resilience, gender, governance, health, livelihoods, and rule of law. Under the broader framework of the Sustainable Development Goals (SDGs) and in close coordination with other UN agencies, UNDP is supporting the Afghan people's aspiration for peace, prosperity, and sustainability. UNDP is currently implementing its flagship crisis response programme, ABADEI (Area Based Approach to Development Emergency Initiatives), as part of the ongoing UN-led response to prevent a humanitarian catastrophe and the breakdown of Afghanistan's economy following the August 2021 shift in power. Key priorities that govern or provide direction for the position's work to show the link between the Unit priorities and position priorities/expected outcomes of an incumbent. The General Services Unit within the Operational pillar of the CO is responsible for the efficient, transparent, and cost-effective delivery of Administrative, Premises, Asset Management, and Logistics services in support of the Programme and CO operations which also includes support to other UN Agencies.

Background and Objective of the assignment:

UNDP is one of the leading United Nations organization fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet. UNDP has been working in Afghanistan for more than 50 years on climate change and resilience, gender, governance, health, livelihood, and rule of law. Under the broader framework of the Sustainable Development Goals (SDGs) and in close coordination with other UN agencies, UNDP is supporting Afghan people's aspiration for peace, prosperity, and sustainability. UNDP is currently implementing its flagship crisis response programme, ABADEI (Area Based Approach to Development Emergency Initiatives), as part of the ongoing UN-led response to prevent a humanitarian catastrophe and the breakdown of Afghanistan's economy following the August 2021 shift in power.

The ABADEI (Area-based Approach for Development Emergency Initiatives) Programme is an initiative by the United Nations Development Programme (UNDP) aimed at promoting sustainable development and advancing community resilience in Afghanistan. The ABADEI Strategy is a tailored area-based integrated programmeming approach to support basic human needs, complementing short-term humanitarian life-saving assistance with safeguarding livelihoods and strengthening community resilience. It is centred around addressing worsening poverty and vulnerability, supporting community resilience and social cohesion, and enabling the rehabilitation of small-scale infrastructure vital for basic human needs. It supports the creation of immediate sources of income through cash-for-work (CfW), cash-for-market (CfM), small businesses and livelihood opportunities with a particular focus on agri-business and regenerative agriculture infrastructure and services (critical for food security) that are under threat. It is sensitive to the chronic and newly emerging vulnerabilities and marginalisation of Afghan women and girls and aims at providing them assistance in a manner that does not exacerbate their susceptibility to violence and deprivation of opportunities and rights.

Assignment Description: Under the overall guidance of the ABADEI Programme Manager and with direct supervision from the SES/GRM/Risk Specialist and ABADEI Programme Analyst, the ABADEI PMU Coordination and Quality Assurance Support Officer will carry out assigned functions to ensure that the project reporting, coordination with partners, and compliance requirements are met and they key results of the project are reflected in a proper manner.

Purpose: This role primarily focuses on supporting the coordination of the ABADEI Programme Management Unit (PMU-A) work with its partners and regional offices. The officer ensures that programme activities are coordinated efficiently and effectively.

Scope of work: The incumbent will undertake the following tasks in order to ensure the success of the project:

Provide overall coordination support to the ABADEI Programme Management Unit (PMU-A) to ensure the effective coordination of programme activities.
Provide support to the ABADEI programme in monitoring Risk and GRM/SES, as well as supporting its implementation, knowledge sharing, monitoring, and reporting.
Undertake any other duties as required.

Collaborate closely with the ABADEI Programme Manager, other team members, implementing partners, and working groups within the Programme Manegement Unit (PMU-A) to ensure the effective coordination of programme activities. · Organise and participate in regular meetings with the ABADEI Programme Analyst, team members, implementing partners, and working groups to discuss programme activities. · Facilitate effective communication channels to ensure timely updates and information sharing among all stakeholders related to working group management. · Liaise with implementing partners and key stakeholders to understand their needs, priorities, and challenges related to programme coordination on behalf of the PMU with guidance from the programme analyst. · Collaborate with the ABADEI Programme Analyst to develop detailed activity plans and schedules, considering input from partners and working groups. · Assist in organising national/regional meetings, missions, training workshops, and other capacity development events for the PMU. · Participate in regional meetings and other management meetings to ensure consistent processes and mutual learning. · Maintain comprehensive records of programme coordination efforts, including meeting minutes, action items, and progress reports. · Assist the programme analyst in developing, weekly, monthly, quarterly, annual and other reporting of the ABADEI programme, including the donor reporting. · Prepare regular reports on programme coordination activities for ABADEI senior management review. · Work alongside the ABADEI Programme Analyst to analyse data related to programme activities and outcomes.

Provide support to the ABADEI programme in monitoring Risk and GRM/SES, as well as supporting its implementation, knowledge sharing, monitoring, and reporting.

· Collaborate with the SES/GRM/Risk Specialist to identify and manage risks associated with the programme. · Contribute to identifying and assessing coordination-related risks and propose effective mitigation strategies. · Maintain accurate records of risk assessments, mitigation measures, and GRM/SES-related documentation for reporting and auditing purposes. · Update the risk log and implement mitigation measures as needed. · Ensure that all coordination activities adhere to project compliance requirements and relevant regulations. · Collaborate closely with the Risk and GRM/SES support officers of the implementing partners (IPs) to identify and address compliance issues as they arise during programme activities. · Act as a liaison between the IPs' risk and GRM/SES teams and UNDP's SES Specialist to facilitate effective communication and issue resolution and share feedback and updates on compliance matters with UNDP's SES Specialist regularly. · Support in all the necessary logistical, contractual, and recruitment-related tasks to ensure the timely implementation of UNDP ABADEI-related compliance work. · Provide implementing support and carry out any other tasks or responsibilities related to programme coordination as directed by the ABADEI Programme Analyst or SES/GRM specialist.

Institutional arrangement: Under the overall guidance of the ABADEI Programme Manager/Deputy Programme Manager and the direct supervision of the SES/GRM/Risk Specialist and ABADEI Programme Analyst, the ABADEI PMU Coordination and Quality Assurance Support Officer will undertake assigned functions to ensure that the key results are reflected in the project reporting requirements, ensuring the smooth running and implementation of the ABADEI compliance programme, and overseeing Risk monitoring, GRM, and SES implementation.

Payment: Monthly bases Duration of the assignment: 6 months

Duty Station: Kabul

Experience and Skills:

· 7 years of experience with Bachlosr degree or 3 years of experience with Masters degree. The relevant field of experience includes Social/ Political Science, Law, Public Administration, Development Studies, Management, or any other related field. This experience should encompass capacity development, programme coordination (including planning, monitoring, evaluation, and reporting), and risk monitoring. · Applicants should possess relevant skills in project/programme coordination, including reporting and monitoring. Additionally, they should have proven experience in coordinating and managing working groups and partners. · A minimum of three years of experience working with NGOs, INGOs, and UN organisations is required. Previous experience with the UN, particularly with UNDP, will be considered an advantage. · Candidates must demonstrate extensive experience in coordination and monitoring. Proficiency in using MS Office applications (Word, Excel, PowerPoint, etc.) and the internet is also required.

Competencies:

• Ability to manage programmes and projects with a focus on improved performance and demonstrable results. • Ability to plan, organise, prioritise, and control resources, procedures, and protocols to achieve specific goals. • Ability to effectively plan, organise, and oversee the organisation's business processes to convert its assets into the best results efficiently. • Ability to communicate in a clear, concise, and unambiguous manner through both written and verbal communication; to tailor messages and choose communication methods depending on the audience's ability to manage communications internally and externally, including media, social media, and other appropriate channels. • Ability to identify and organise actions to mitigate and proactively manage risks.

Language Requirements:

Proficiency in written and spoken English and fluency in the national languages (Dari / Pashto).

Submission Guideline :

Qualified candidates should submit a Cover Letter and Resume through Jobs.af.